Review of the October 12, 2011 regular board meeting
Monday, October 17th, 2011There were 5 commissioners present this meeting; Commissioners Cameron and Skonberg were away.
The following is some colour on the thoughts I had regarding select board business of the day:
1. The board received a memorandum that stated that staff is working on a bylaw amendment to the Encroachment bylaw with respect to previous applications received. This is a case of developing a comprehensive solution to the issues concerning encroachments rather than applying quick fixes and the cost of waiting a little while is far less than the cost of not doing it correctly. Commissioner Woodrow moved a motion to agree to the prior encroachment with no further costs to the applicant, but this received no seconders.
2. The board approved four measures concerning Sunnyside campground.
The first measure was to adopt a decrease in parking rates for seasonal campers for a second vehicle from $150 to $100. This motion was carried 3-2 (Woodrow and Peter opposed). My vote against was because there is a significant measure for Sunnyside seasonal campers to allow entry in April and that unlike day use campers, who bring extra vehicles in typically for a weekend, seasonal campers will bring in their automobiles for significantly higher periods of time.
The second measure was to decrease the cost of a second vehicle / second family member to $10 from $20 presently. This was carried 5-0 and brings us much more in line with other campgrounds. There will be a revenue consequence to this, however.
The third measure was to decrease the pet rate from $5/day to $5/day up to $20/week, which was carried 5-0.
Later on in the meeting, the board agreed to a recommendation to allow the opening of Sunnyside to seasonal campers in the closest weekend to April 15 instead of the May 1st fixed date. As Sunnyside is staffed from April 1st there will be no labour consequence in costs, but there will be an increase in electricity consumption between the mid-April to end of April date.
3. The board moved first, second and third reading of our fees, charges and fines bylaw. This bylaw consolidates various rates into a single bylaw. The City of Chilliwack has similar bylaws with their Miscellaneous Rates Bylaw, Development Cost Charge bylaw, etc. Other municipalities have similar bylaws in place.
4. The board moved first and second reading of our 2012 budget bylaw. I will reserve comment until the bylaw has passed. There will be a public comment period on the budget bylaw at the October 26, 2011, 7:00pm board meeting and people can voice their comments through that medium. Also, they can write into the board office by postal mail or by e-mail. In addition, commissioners can also be emailed.
I did ask for a motion, however, which was moved by Commissioner Hall and seconded by Commissioner Woodrow requesting that the 2013 and later years’ increments for the daily use rates for the Old Age Pensions group at the Community Hall be removed. Currently the day use rate the OAPs are paying at the community hall are scheduled to be increased in the 2012 budget, but there was an increase in 2013 and subsequent years. While our community hall is not making money for the park, and indeed, it costs more to keep it up, it does provide a good meeting place for the community and I believe the social benefits of having it there far outweigh the cost going into it. That said, there does have to be some planning with respect to the building over the medium-term time range. This is something the next board should be addressing.
5. The board moved third reading of the appointment of officers bylaw, which included language over our existing officers bylaw that would indemnify commissioners from legal costs as a result of the performance of their duties. Future commissioners will doubtlessly be relieved to this has been put into place. Hopefully this provision will never have to be used. The language is similar in nature to the Municipal Officers and Employees Bylaw in the City of Chilliwack.
6. The board considered a matter concerning pay parking, specifically the rates to be offered and the contract to administer parking. I excused myself from this part of the proceedings due to a perceived conflict of interest due to a personal relationship I have with the owner/operator of the company in question. For further background information, his wife and my wife are friends. I will also disclose that the relationship is not an economic relationship (i.e. I do not stand to gain financially if this decision was accepted or rejected).
As I stated in my dissection of the April 13, 2011 meeting where I declared a similar conflict of interest, although this does not fall as a real conflict of interest, in my mind it easily can fall into a perceived conflict of interest situation. There are simply some matters where personal life and business do not mix – it is much more prudent for me to declare a conflict and be able to look straight into the faces of both the stakeholders at Cultus Lake Park, and the owner/operator of Lions Parking and say that I took the most ethical action possible by removing myself. I did not see how taking part in this decision that I could be considered an objective participant, which is why I removed myself from the proceedings.
7. Commissioner Skonberg‘s proposed motion to reduce residential leaseholder rates by 10% did not receive a seconder, with Commissioner Nokleby “moving it for discussion purposes”.
8. Finally, the board considered and adopted a motion thanking the Citizens on Patrol for the great work they have been doing in the Cultus Lake Community. Lewis Kirkness and his group have been doing a fine job.